Annual General Meeting 26 July 2016 held at Ambleside Social Club
Chairlady Kay Ford was unwell and unable to attend. President Mel Nichols opened meeting.
Secretary Tricia Smith read minutes from last meeting (7 June 2016).
Proposed by Sue Davies. Seconded by Tracey Jones. Agreed.
Secretary read a letter from Bloodwise, which is the UK’s biggest blood cancer charity, thanking us so much for the money donated in memory of Tracey Golding, whom we sadly lost to lymphoma in May. We donated £242.58 which was raised on the presentation night.
Denise Farrell (Red Arrows) and Joanna Hammerton (LCC) were nominated for committee. Denise sent a letter apologising for the previous season when she had to stand down due to family issues.
There being vacancies, no vote was required. There were no resignations.
The Treasurer’s report was presented to all attendees. Treasurer Jane Schroder asked for any queries. Tricia noted that cup final raffle income was down and Jane said that numbers attending were down. It was suggested that maybe do two colours of raffle ticket at all finals, and 3 colours at the bigger finals (Singles, Litho etc).
This year we ran at a loss. This was expected due to higher presentation costs for our 30th anniversary. The presentation went very well with the Mosound Sisters, a table magician, and special commemorative shot glasses for all attendees.
President Mel Nichols formally declared the season 2015/16 closed.
President declared the 2016/17 season open.
The committee is as follows:
League Secretary Tricia Smith Vice Secretary to be chosen from committee
Chairlady Kay Ford Vice Chairlady Maggie Frost
Treasurer Jane Schroder Vice Treasurer Joanna Hammerton
Committee members Sandra Matthews (Wanderers) Doreen Adams (WBL)
Teresa Schwendener (Windermere) Chris Stock (SCC)
Wendy Brooks (Flying Pockets) Denise Farrell (Red Arrows)
Carol Burrell (WBL)
These were distributed and they must be returned to Tricia Smith by 23 August at the very latest (4 weeks from now). The registration fee remains £2 per player.
The first league match will be 12 September. All the matches for that evening were read out so that all teams know where they are playing.
A letter was received from Southend Conservative Club about having a cup in memory of Tracey. We have 21 cups already so it was proposed that the Pat Golding Cup, which is the Vice-Captain’s cup, is renamed the Tracey Golding Cup. This is fitting since Tracey was SCC’s Vice-Captain and she had won the trophy in the past. Unanimous vote in favour of this proposal.
Chalkers and checkers
At the 2015 AGM it was unanimously agreed that in the Singles competition both players remain at the board to chalk/check next game (as in a league match) or must find a substitute to do so.
To clarify on other cup matches:
- The individual cups – Captain’s, Vice-Captain’s, Secretary’s, President’s, Litho – you must bring a chalker/checker with you.
- Where there is more than one player – Pairs, Triples – losers chalk and check.
It was recognised that some people have confidence issues. They can chalk and check at league matches but won’t do so at bigger cups. Please encourage your players. We all must remember to have patience. We have to bear in mind that it might be a physical thing too – not everyone is able to stand for a prolonged period to chalk or check.
Captain’s, Vice-Captain’s, Secretary’s Cups
It is often frustrating when no-one comes to support from your own team. To try and improve support and attendance at these cups, it was proposed that they be played on a Monday night at a single venue. For a one year trial on this. Vote was carried.
Sue Davies (Angels) forgot to put a letter in but asked that when we play larger venues, all the boards are used. Jane Schroder explained that Angels had won their semi-final in one room and then had to wait almost an hour to play the final, because the teams in the other semi-final hadn’t used both boards to begin with.
It was also pointed out that if your team is hosting a cup, you are expected to get there early and set up the venue ready to play. This means boards, oches, tables and chairs etc. This is the hosting team’s responsibility, the committee are not there to do it for you.
Mr & Mrs Cup
Tracey Jones (LCC) asked that same-sex couples be allowed to enter the competition. Tricia & Trevor Smith donated the cup and Tricia said no disrespect to you but it should remain as Mr and Mrs.
A discussion followed. It was suggested that a separate cup be offered. Jane Schroder noted that we have enough cups now plus it’s unlikely there’d be enough entries. Tracey Jones said that LCC players won’t enter the Mr & Mrs as a matter of principle while it excludes same-sex couples. It was suggested that same-sex couples could enter the Ladies Pairs but this would still be unfair and the Pairs requires both women to be league members, which might not be the case.
It was agreed by 9-3 that the proposal – to change the Mr & Mrs to a Couples Cup – should be taken back to teams to discuss and come back.
Next meeting Tuesday 6 September 2016, 8pm at Ambleside ready for start of league on Monday 12 September.
Monies required at next meeting: £10 per team – registration fee
£2 per individual player – registration fee
£2 per team – League meeting fee.
Treasurer Jane Schroder asked if each team could give her an envelope with their team name on the front, the envelope to contain a list of monies and the money itself. This will make her job much easier.
Information packs will be given out to all teams at that meeting.
Meeting closed 9pm.
Minutes taken by Sandra Matthews